Employee Offboarding process diagram

This is a worked example. Wavelength built the diagram below from the description on this page. Nobody drew it by hand.

What was said

HR initiates the offboarding when an employee gives notice. IT removes access to all systems. The manager collects company equipment from the employee. Payroll checks whether the equipment was returned. If it was returned, payroll processes the final paycheck. If not, payroll holds the final pay until the equipment comes back. HR closes the employee record once everything is settled.

The diagram

What is in this flow

• Systems: None.
• People and teams: HR, IT, Manager, Payroll.
• Decisions: Equipment Returned?.
• Size: 12 steps and 13 connections.

Steps

1. HR
2. Initiate Offboarding (HR)
3. IT
4. Remove System Access (IT)
5. Manager
6. Collect Equipment (Manager)
7. Equipment Returned?
8. Payroll
9. Process Final Pay (Payroll)
10. Hold Final Pay (Payroll)
11. Close Employee Record (HR)
12. Offboarding Complete

Mermaid code

Copy this into any Markdown file, GitHub README, or Mermaid Live to render the same flow.

flowchart TD
  n1(HR)
  n2([Initiate Offboarding])
  n3(IT)
  n4[Remove System Access]
  n5(Manager)
  n6[Collect Equipment]
  n7{Equipment Returned?}
  n8(Payroll)
  n9[Process Final Pay]
  n10[Hold Final Pay]
  n11[Close Employee Record]
  n12([Offboarding Complete])
  n1 -->|starts| n2
  n2 -->|notifies| n3
  n3 -->|removes access| n4
  n2 -->|notifies| n5
  n5 -->|collects| n6
  n6 -->|checks| n7
  n7 -->|Yes| n8
  n7 -->|No| n10
  n8 -->|processes| n9
  n10 -->|when returned| n9
  n9 -->|pay done| n11
  n4 -->|access removed| n11
  n11 -->|closes| n12

Map your own process

Describe your version out loud, or paste the transcript of a call. Wavelength draws the flow as you talk, and you can edit it by voice, by prompt, or by hand.

Every new account starts with 7 days of Pro. No card needed.

This example is part of our guide for business analysts.

More examples

See all flow diagram examples