Invoice approval workflow diagram
This is a worked example. Wavelength built the diagram below from the description on this page. Nobody drew it by hand.
What was said
Suppliers email invoices to the accounts payable inbox. Bill.com captures each invoice and reads the amount. If the invoice is under 5000 dollars, the budget owner approves it. If it is 5000 dollars or more, the controller also approves it. Approved invoices sync to NetSuite and are paid on the next payment run.
The diagram
Opens an editable copy you can change by voice or by hand. Free account, no card.
What is in this flow
- Systems: Accounts Payable Inbox, Bill.com and NetSuite.
- People and teams: Suppliers, Budget Owner and Controller.
- Decisions: Invoice Amount Check.
- Size: 8 steps and 8 connections.
Mermaid code
Copy this into any Markdown file, GitHub README, or Mermaid Live to render the same flow.
flowchart TD
n1("Suppliers")
n2{{"Accounts Payable Inbox"}}
n3{{"Bill.com"}}
n4{"Invoice Amount Check"}
n5("Budget Owner")
n6("Controller")
n7{{"NetSuite"}}
n8["Payment Run"]
n1 -->|email invoices| n2
n2 -->|captures| n3
n3 -->|reads amount| n4
n4 -->|< $5000| n5
n4 -->|≥ $5000| n6
n5 -->|approves| n7
n6 -->|approves| n7
n7 -->|paid on next run| n8Map your own process
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