Purchase Requisition Approval process diagram

This is a worked example. Wavelength built the diagram below from the description on this page. Nobody drew it by hand.

What was said

The requester submits a purchase requisition. The manager reviews it and decides whether to approve. If the manager approves, it goes to procurement. Procurement checks if the budget is available. If the budget is there, procurement creates a PO in the ERP. If the budget is not there, finance reviews it for a reallocation. Once the PO is created, procurement sends it to the vendor and the process is complete.

The diagram

What is in this flow

• Systems: None.
• People and teams: Requester, Manager, Procurement, Finance.
• Decisions: Manager Approves?, Budget Available?.
• Size: 13 steps and 14 connections.

Steps

1. Requester
2. Submit Requisition (Requester)
3. Manager
4. Manager Review (Manager)
5. Manager Approves?
6. Procurement
7. Check Budget (Procurement)
8. Budget Available?
9. Finance
10. Review Reallocation (Finance)
11. Create PO in ERP (Procurement)
12. Send to Vendor (Procurement)
13. PO Complete

Mermaid code

Copy this into any Markdown file, GitHub README, or Mermaid Live to render the same flow.

flowchart TD
  n1(Requester)
  n2([Submit Requisition])
  n3(Manager)
  n4[Manager Review]
  n5{Manager Approves?}
  n6(Procurement)
  n7[Check Budget]
  n8{Budget Available?}
  n9(Finance)
  n10[Review Reallocation]
  n11[Create PO in ERP]
  n12[Send to Vendor]
  n13([PO Complete])
  n1 -->|submits| n2
  n2 -->|routes to| n3
  n3 -->|reviews| n4
  n4 -->|decides| n5
  n5 -->|Yes| n6
  n5 -->|No, rejected| n13
  n6 -->|checks budget| n7
  n7 -->|decides| n8
  n8 -->|Yes| n11
  n8 -->|No| n9
  n9 -->|reviews| n10
  n10 -->|reallocated| n11
  n11 -->|creates PO| n12
  n12 -->|sends to vendor| n13

Map your own process

Describe your version out loud, or paste the transcript of a call. Wavelength draws the flow as you talk, and you can edit it by voice, by prompt, or by hand.

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This example is part of our guide for business analysts.

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